Duty Roster
Williamstown Little Athletics Centre is powered entirely by volunteers, and we follow the ethos, “It takes a Village to raise an athlete”. Parents/carers agree to regularly assist with duties throughout the season, acknowledging that this is essential to run an efficient program. Parents acknowledge that if there are not enough parent volunteers, events may be modified or cancelled at the Event Co-ordinator’s discretion, and the BBQ/Canteen may not be able to operate.
Minimum duty requirements throughout the season for an athlete to be eligible for Centre Championships are:
• 5 weekly duties
• The exception to this is families who have a child or children participating exclusively in the Under 6 On Track program. However, families with Under 6s and older athletes will be required to do duties.
Please click the below links for each week's duty roster. Note: you may need to long press the link and then click "Open Link"
All parent volunteers are requested to download and familiarise themselves with the ResultsHQ mobile app (as distinct from the ResultsHQ website). At least one, often two, parent volunteers are required each week, per age group competition event, to record athlete results into the ResultsHQ mobile app. Age Group Supervisors/Team Managers will delegate results recording duties to parent volunteers each week on-the-day. Further guidance below.
Duty Roster - Week 4: Sat 31 Oct
_________________________________________________________
Week 4 – 31 Oct 26 – Age Group Supervisor Roster (all age groups)
Week 4 - 31 Oct 26 - Early Session Duty Roster (Setup + U6-U9)
Week 4 - 31 Oct 26 - Late Session Duty Roster (U10+ & packup)
--- Duty Roster - Week 5: Sat 7 Nov ---
_________________________________________________________
Week 5 – 7 Nov 26 – Age Group Supervisor Roster (all age groups)
Week 5 - 7 Nov 26 - Early Session Duty Roster (Setup + U6-U9)
Week 5 - 7 Nov 26 - Late Session Duty Roster (U10+ & packup)
Duty Roster - Week 6: Sat 14 Nov
_________________________________________________________
Week 6 – 14 Nov 26 – Age Group Supervisor Roster (all age groups)
Week 6 - 14 Nov 26 - Early Session Duty Roster (Setup + U6-U9)
Week 6 - 14 Nov 26 - Late Session Duty Roster (U10+ & packup)
Please note that regular weekly helpers (Starters, Timing Assistance, Chief Officials) will not be required to do additional duties.
The Saturday competition duty roster can be found on TeamApp.
Officiating rules guidelines for all field events are contained in the folders supplied at each event, each week.
ResultsHQ mobile app Setup
-
Download the ResultsHQ mobile app
Volunteers are requested to use their own phones to capture results. The ResultsHQ app can be found at the following locations:
Android Google Play: https://play.google.com/store/apps/details?id=com.timingsolutions.resultshq&hl=en_AU
Apple App Store: https://apps.apple.com/au/app/resultshq/id6472124589
-
Sign In
Use the same email address and password that you registered with Little Athletics Victoria / ResultsHQ website
-
Disable Denomination
Within the ResultsHQ app go to Settings, turn-off 'Denomination'. - root cause of many headaches last season.
-
Access the Dummy Competition and have fun running a mock event.
For learning purposes there is a Dummy Competition meet (dated 1 Sep 2026) which can be accessed with the QR code below on Fridays each week. From the app home screen tap [Volunteer] -> [Scan QR Code], tap [Token Selection] or return to the Volunteer screen, then tap the Active token listed in the Volunteer screen.
Follow the Competition Day Results Recording process (below) using imaginary results.
Note: any results entered on this Dummy meet will show on parents' ResultsHQ results so please only test using your child's results. The Dummy Competition is cleared/deleted each week prior to actual competition to preserve the integrity of real results.
-
User guide - https://support.timingsolutions.com.au/hc/en-us/articles/38150097794201-1-Results-Entry
Relevant sections: 1.2 Event
1.3 Results View
1.3.3 Field Event
1.4 Screen Layout
1.6 Uploading Results
1.8 Personal Bests
Competition Day Results Recording Process:
-
Using the ResultsHQ app scan the relevant event bar provided in the event folder or at the sign-in desk. The QR code provides access to enter results for your respective Age Group events.
From the app home screen tap [Volunteer] -> [Scan QR Code] -> [Token Selection] or return to the Volunteer screen, then tap the Active token listed in the Volunteer screen.
-
At each Field event the allocated Results volunteer(s) record athlete results either directly into the ResultsHQ app, or on a paper-based results sheet, then transcribe into the ResultsHQ app.
-
As a last resort, paper-based athlete results can be taken to the Sign-In Desk for assistance.
-
RESULTS ENTRY TIPS:
1. Ensure the athletes are sorted in first name order - use the Sort button top right to prevent the app auto-sorting athletes by result ranking.
2: You can navigate the athlete list from either the Event overview screen by scrolling the list, or using the [Prev] or [Next] buttons in the result keypad. -
REMEMBER, results recorded in the ResultsHQ app are cached in your phone until you EXPLICITY UPLOAD by clicking the animated up-arrow at the top right. This can be done after every throw/jump or at the end of the event...but needs to be done before leaving the event please! The green circle shows all results have been uploaded but an orange circle shows results are still stored locally on your phone and need to be uploaded. NOTE access to competition events only remains open for 24hrs, thereafter athlete results will need to be transcribed from your phone and manually entered by the Centre Admin.
-
If you have any questions on the day, come see a Committee Member (at the sign-in desk) or just use the paper recording sheets and let us know afterwards.
High Jump - doesn't start until week 3. More to come regarding results entry for High Jump events.
Dummy Competition QR code - valid Wed 21- Friday 23 Oct only.
